--- title: "How to create a template in Gmail: Complete Guide" description: Using email templates in Gmail is a great way to save time and streamline communication. If you're tired of typing the same messages over and over, copying and pasting text, this article will show you how to easily create and manage templates. image: https://blog.autoarti.com/hubfs/HubSpot%20Meetup%20Banner%20Facebook%20Fundraiser%20(7)%20copy-2.png --- [![autoarti-logo-1](https://blog.autoarti.com/hubfs/__hub__ai--Logo-Favicon/autoarti-logo-1.svg)](https://www.autoarti.com/) - [Home](https://autoarti.com/) - Services - [HubSpot Partner](https://autoarti.com/hubspot/) - [CRM Migration](https://autoarti.com/crm-migration-hubspot/) - [About](https://autoarti.com/about-us/) - [Blog](https://blog.autoarti.com/en) - [Contact](https://autoarti.com/contact-us/) - [CZ](https://blog.autoarti.com/cs) Template Setups # How to create a template in Gmail: Complete Guide Why should you use Gmail templates? Email templates allow you to respond quickly to recurring situations. Examples: ... [Barbora Solilová](https://blog.autoarti.com/en/author/barbora-solilová) Dec 16, 2024 --- ### **Why should you use Gmail templates?** Email templates allow you to respond quickly to recurring situations. Examples: Customer support: Quick responses to common questions increase customer satisfaction. Recruitment: Standardized invitations for interviews or document requests. Business offers: Quick responses to customer inquiries with personalization options. Meeting summaries: Sending important points from meetings to all attendees. Templates not only simplify your work, but also the organization within your entire team.   ### **How to create a template in Gmail** Before you start, you need to enable templates in Gmail. Follow these steps: 1.Click the **gear in the top-right corner** of Gmail and select **Show all settings.**     ![Screenshot 2024-12-16 at 12.54.46](https://blog.autoarti.com/hs-fs/hubfs/Screenshot%202024-12-16%20at%2012.54.46.png?width=280&height=399&name=Screenshot%202024-12-16%20at%2012.54.46.png)   2. Go to the Advanced Settings tab ![HubSpot Meetup Banner Facebook Fundraiser (7)-3](https://blog.autoarti.com/hs-fs/hubfs/HubSpot%20Meetup%20Banner%20Facebook%20Fundraiser%20(7)-3.png?width=680&height=283&name=HubSpot%20Meetup%20Banner%20Facebook%20Fundraiser%20(7)-3.png) 3. For Templates, click Enable. ![HubSpot Meetup Banner Facebook Fundraiser (7) copy-4](https://blog.autoarti.com/hs-fs/hubfs/HubSpot%20Meetup%20Banner%20Facebook%20Fundraiser%20(7)%20copy-4.png?width=680&height=283&name=HubSpot%20Meetup%20Banner%20Facebook%20Fundraiser%20(7)%20copy-4.png) 4. Now you can start creating templates: Open a new email by clicking the Compose button. Write the content of your template. Click on the three dots in the bottom right corner of the window. Find the Templates option and select Save draft as template. Click Save as new template and name it. ![Screenshot 2024-12-16 at 12.56.25](https://blog.autoarti.com/hs-fs/hubfs/Screenshot%202024-12-16%20at%2012.56.25.png?width=680&height=455&name=Screenshot%202024-12-16%20at%2012.56.25.png)   Your template is now ready to use.   ### **How to send emails using templates** Using the created template is easy: 1. Click Compose to open a new email. 2. Click on the three dots in the bottom right corner again. 3. Select Templates and click on the desired template. 4. The content of the template is automatically loaded into the email. You can edit it before sending. ![Screenshot 2024-12-16 at 12.56.39](https://blog.autoarti.com/hs-fs/hubfs/Screenshot%202024-12-16%20at%2012.56.39.png?width=680&height=608&name=Screenshot%202024-12-16%20at%2012.56.39.png) ### **Automatically send templates using filters** To automatically send templates, you can set up filters in Gmail: 1. Click Settings and select Filters and blocked addresses. 2. Click Create a new filter. 3. Set criteria such as keywords or email addresses. 4. Click Create filter and check Send template. 5. Select the desired template. Gmail will now automatically send a template if an email arrives that meets your criteria.   ### **Managing templates** - **Delete template**: go to three dots > **Templates** > **Delete template**. - **Overwrite the template**: Write a new version, then save it with the same name. ### **Conclusion** Using templates in Gmail saves you time and improves organisation. Whether you're an individual or a business, templates can help you improve efficiency and unify your communications. Start using them today and take your email to the next level!  If you decide to take your emails to the next level in the future, consider emailing tools such as Czech Ecomail, which can send both bulk emails and sms and create automated workflows. If you're interested in a Czech e-messaging provider, you can also consider Smartmailng, or from foreign tools Mailchipm, Active Campaign or Klavyio. If you are faced with the question of which e-mailng tool to choose for your company's individual needs, [contact our e-mailing specialists](https://autoarti.com/free-consultacy/) who will be happy to advise you and select a tool that fits your company strategy in terms of price and quality.   \_\_\_\_\_\_\_\_\_\_ 🔗 Follow us on [LinkedIn](https://www.linkedin.com/company/autoarti/) and [Facebook](https://www.facebook.com/autoarticzech). There we share news, interesting facts and information about our events. \_\_\_\_\_\_\_\_\_\_             [Template Setups](https://blog.autoarti.com/en/tag/template-setups) ## Similar posts email marketing automation ### [Automation in e-mail marketing](https://blog.autoarti.com/en/e-mail-marketing-automations) Automations are an important part of any email marketing strategy. They can help you increase sales, strengthen customer relationships, and save a... Barbora Solilová Dec 16, 2024 Template Setups ### [How to send bulk emails to multiple contacts? ⭐](https://blog.autoarti.com/en/how-to-send-bulk-emauls-to-multiple-contacts) Send bulk emails in Gmail or Outlook. There are more potent tools available if you reach your limit or get tired of making a pointless effort. Autoarti s.r.o. May 20, 2024 hubspot ### [How to create a sequence in HubSpot](https://blog.autoarti.com/en/hubspot-sequence) Let's take a look at how to set up sequences in HubSpot together. In this article, you'll learn all about setting them up from A to Z. Barbora Solilová Feb 18, 2025 ### Get notified on new marketing insights Be the first to know about new B2B SaaS Marketing insights to build or refine your marketing function with the tools and knowledge of today’s industry. [![ai-logo-negative-rgb](https://blog.autoarti.com/hubfs/__hub__ai--Logo-Favicon/ai-logo-negative-rgb.png)](https://www.autoarti.com/) Autoarti s.r.o. 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